Job Description

Position: Loan Administrative Assistant

This position will be primarily responsible for supporting the Commercial, Consumer, and Real Estate loan functions including working with Loan Operations & Credit Administration to execute day-to-day loan operation needs, ensuring accurate loan payment processing, loan file maintenance, and interaction with loan customers.

Title of Supervisor: Loan Operations Manager

Primary Duties and/or Responsibilities:

• Tickler processing and monitoring
• Track for post-closing needs (insurance, filed mortgages, lien cards, final title policies)
• Sort & Process incoming loan related mail
• Perform UCC searches and complete related filings
• Internal GL & Account balancing
• Periodic loan reporting
• Process Denied & Withdrawn loans
• Process escrow payments, disbursements, and annual analysis
• Coordinate loan participation support for documents, payments, balancing, etc
• FHLB pledging
• Process paid loans
• Loan checkbacks
• Loan maintenance

Secondary Duties:

• Order underwriting needs (title work, appraisals, credit bureaus, flood certs)
• Consumer, Mortgage, Commercial and Agricultural Loan documentation preparation
• Book loans
• Process advances and payments
• FHLB P&I and T&I daily and monthly reconciling
• Prepare loan files for quality control, internal and external audits

Required Knowledge, Skills and Abilities

• Strong organizational skills
• Knowledge of bank loan terms and procedures
• Strong mathematical skills
• Ability to multitask and prioritize as needed
• Proficient with computers and related software such as Microsoft Office, Excel, and Word.

Desired Experience

• Three years minimum bank experience in loan administration
• Credit file experience
• Experience in processing credit transactions
• Loan closing experience